Privacy Policy

Who we are

PRM Digital (“we”, “us”) runs the website prmdigital.com, the team portal at portal.prmdigital.com and the PRM Digital mobile app for Android and iOS. This policy explains what information these collect, why, and the choices you have.

The website

When you use the contact form we receive the details you type in (such as your name, email, company and message) and use them only to reply to you. Our servers keep standard technical logs (such as IP address, browser type and pages requested) for security and to keep the site running.

The team portal and mobile app

The portal and the app are for PRM Digital employees only. Accounts are created by the company by invitation; there is no public sign-up. To run HR and day-to-day work, they hold:

• Profile details: name, work and personal email, phone number, photo, department, designation, joining date, date of birth, addresses, emergency contact and similar details you or HR add.
• Work records: attendance check-in and check-out times, leave and work-from-home requests, rosters, announcements, grievances and requests.
• Pay records: salary, payroll and payslips, bank details for salary payment, salary advances and expense bills with their receipts.
• Documents: offer and joining letters, agreements, identity details needed for them (such as Aadhaar number) and signatures captured for signing.
• If the company turns on streaks: daily update messages from the company Slack channel and commit activity from GitHub accounts you choose to connect.

Grievances can be sent anonymously; an anonymous grievance stores no name, account, IP address or device details.

What the mobile app uses on your phone

• Camera and photos: only when you choose to photograph or attach a receipt or document.
• Notifications: to tell you about leave, bills, payroll, announcements and other updates. You can turn them off in your phone settings.
• Face ID / fingerprint: to unlock the app if you turn it on. This check happens on your phone; we never receive your face or fingerprint data.
• Secure storage: your sign-in session is kept in your phone’s encrypted storage.

How we use information

Only to run the company’s work and HR: recording attendance and leave, paying salaries and expenses, preparing payslips and employment documents, sending notifications and keeping the service secure. We do not sell personal information, show advertising, or use it to track you across other apps or websites. The portal and app do not collect your location.

Who we share it with

We share information only with services that help us run the portal and app, and only what they need:

• Our hosting provider, where the portal and its database run.
• Expo, Google Firebase Cloud Messaging and Apple Push Notification service, to deliver notifications to your phone.
• Our email provider, to send sign-in, invitation and notification emails.
• Slack and GitHub, only where the company has connected them (for example leave alerts or streaks).

We may also disclose information when the law requires it.

How we protect it

All connections use HTTPS. Passwords are stored as one-way hashes, sensitive settings are stored encrypted, access depends on each person’s role, and important changes are recorded in an audit log. No system is perfectly secure, but we work to protect your information.

How long we keep it

We keep employee records for as long as you work with us and afterwards for as long as employment, tax and other laws require. Website enquiries are kept only as long as needed to answer them and follow up.

Your choices and rights

You can see and update much of your profile in the portal or app. You can ask us for a copy of your information, to correct it, or to delete your account and its data, by writing to [email protected] or asking HR. We delete what we are not legally required to keep and tell you what we must retain and why.

Children

The portal and app are for employees and are not meant for anyone under 18.

Changes to this policy

We may update this policy. The date at the top shows when it last changed; important changes will also be announced in the portal.

Contact us

Questions about this policy or your information: [email protected].